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Administrative Specialist III - South Arkansas College

Listed: 11/21/2024
Listing Expires: 12/28/2024

Job Description

Under the direction of the Executive Director for the Career Accelerator, the Administrative Specialist III is responsible for providing administrative support to the Executive Director and other staff. The position includes a variety of tasks such as calendar management and scheduling, filing, student data entry, management of the Career Accelerator social media pages, and purchasing for the division. The hours for this position are typically 7:30 am to 5:00 pm Monday through Thursday and 7:30 – 12:00 on Friday. Hours might need to be adjusted occasionally for special events. This position is governed by state and federal laws and institution policy.

Salary: $25,773. Plus, excellent benefit package.

Supervisory Responsibilities: None

Duties and Responsibilities:

1) Administrative Support

  • Manage and organize building schedules and office procedures
  • Schedule and coordinate meetings and appointments
  • Oversee building rental program and invoicing
  • Assist in the preparation of regularly scheduled reports
  • Maintain electronic and paper files for classes taught
2) Communication
  • Answer and direct phone calls for the Career Accelerator team
  • Write and distribute emails and other forms
  • Respond to and resolve administrative inquiries and questions
3) Office Coordination
  • Maintain office supply inventory and place orders as needed
  • Maintain employer and departmental contact lists
4) Support to Team Members
  • Assist in the preparation of course materials (copies, registration forms, sign in sheets, etc.)
  • Prepare photo identification cards for C-STOP and other divisional needs
  • Support divisional event planning as needed (arrange catering, reservations, etc.)
5) Data Management
  • Enter and update student data in Jenzabar for reporting purposes
  • Handle confidential and sensitive information with discretion
6) Budget and Resource Management
  • Coordinate travel arrangements for the Career Accelerator division
  • Manage all procurement processes including purchasing, P-Card reporting, and requisition entries
7) Marketing and Outreach
  • Utilize social media, newsletters, and other communication channels to enhance visibility and engagement (including designing of social media posts and flyers)
  • Manage the email database system and send regular emails to recipients

Job Requirements

Skills and Abilities:

  • Working knowledge of office equipment (computers, printers, etc.)
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office (Word, Excel, and PowerPoint specifically)
  • Attention to detail
  • Strong organizational skills
  • Excellent customer service skills
Required Education and Experience:
  • High school diploma or equivalent
  • At least 2 years of experience in an administrative role
  • Ability to work both independently and as part of a team
Preferred Education and Experience:
  • Associate degree
  • Familiarity with shared calendars and online registration software
Physical Requirements: This position is located in an office environment. Ability to sit for an extended amount of time is required. Also, this role may need to lift up to 15 pounds to move office supplies and products.

APPLICATION PROCESS (PLEASE FOLLOW THE DIRECTIONS TO APPLY):

Applicants must complete the South Arkansas College application form available at www.southark.edu/jobs. Resumes, transcripts, and reference list may accompany, but will not replace the application.

Applications will be accepted until the position is filled. Applications are subject to the Arkansas FOIA. South Arkansas College is an Affirmative Action/Equal Opportunity Employer. South Arkansas College does not discriminate on the basis of race, sex, color, religion, national origin, age, handicap, or veteran status in the provision of educational or employment opportunities or benefits.

The college is in compliance with titles VI and VII of the Civil Rights Act of 1964; title IX of the Educational Amendments of 1972; Section 504 of the Rehabilitation Act of 1973; and the Americans with Disabilities Act of 1990 (ADA), and all other federal and state laws related to equal opportunity practices.

Chosen Candidate will be required to submit to a criminal background check and have acceptable background results, provide any certificates of training (if the candidates possess any) or Licenses, Official Transcripts (for positions requiring undergraduate or graduate education), must have a clean driving record and must complete all new hire paperwork prior to starting work.

MORE INFORMATION HERE!

Job Info

Job Category: Administrative/Clerical
Job Type: Full Time
Job Location: El Dorado, AR
Compensation: $25,773. Plus, excellent benefit package.

Contact Info

Name: Brandi Cotterman
Phone Number: 870-864-7146
Email: bcotterman@southark.edu