Listed: 03/03/2026
Listing Expires: 06/30/2026
Job Description
The Data Entry Clerk – Accounts Receivable is responsible for accurately entering, validating, and maintaining customer payment information and receivable transactions. This role supports the Accounts Receivable (AR) function by ensuring timely posting of customer payments, maintaining organized financial records, assisting with account reconciliation, and providing excellent communication with both internal teams and external customers.
The role requires strong attention to detail, accuracy, and the ability to work efficiently in a fast paced environment.
Primary Responsibilities:
AR Data Entry & Transaction Processing
- Accurately enter daily customer payments, including checks, ACH, wire transfers, and credit card transactions, into the accounting system.
- Validate remittance details and ensure payments are applied to correct customer accounts and invoices.
- Prepare and batch deposits for processing.
- Investigate short payments, overpayments, and unapplied cash and escalate when needed.
Customer Account Maintenance
- Maintain accurate customer records, including contact information, credit terms, and account notes.
- Update account statuses following established AR policies.
- Assist in reviewing customer accounts for inconsistencies or missing information.
Reconciliation & Reporting
- Assist with weekly or monthly AR reconciliations.
- Help monitor aging reports and identify past due accounts for follow up.
- Support AR specialists or managers with customer payment history and documentation requests.
Internal & External Communication
- Communicate with customers regarding missing remittances, payment clarifications, and account discrepancies.
- Partner with sales, customer service, and billing teams to resolve issues related to payments or invoicing.
- Provide professional, timely responses to all inquiries.
Documentation & File Management
- Scan, upload, and organize payment documents, correspondence, and account files.
- Maintain orderly digital and physical records in accordance with retention policies.
- Ensure documents are always audit ready.
Job Requirements
Education
- High school diploma or equivalent required.
- 1-2 years of data entry, billing, AR, or general accounting experience preferred.
- Experience with ERP/accounting systems is strongly preferred.
Skills & Competencies
- Strong attention to detail and high level of accuracy.
- Basic understanding of accounts receivable functions.
- Proficiency with Microsoft Excel, Outlook, and document management software.
- Ability to meet deadlines and manage competing priorities.
- Strong problem solving and customer service skills.
- Professional communication skills, both written and verbal.
Job Info
Job Category: Other
Job Type: Full Time
Job Location: El Dorado, AR
Contact Info
Name: Shawna Miller
Documentation