Job Description

Job Summary:

Under the direction of the Procurement Manager and Physical Plant Director, the Fiscal Support Specialist is responsible for providing support and performing fiscal related duties within the Procurement and Physical Plant departments.

Duties and Responsibilities:

• Perform data entry of various information, to internal automated tracking and reporting system or other appropriate system.
• Create and maintain various worksheets in excel to include, but not limited to, incoming freight, supply orders, building upkeep, monthly vehicle maintenance, tracking inventory assets, and open and closed work orders.
• Responsible for the College Travel card. Process all hotel, flight, registration bookings for campus and reconciliation of the travel card monthly.
• Responsible for requisitions and documentation in support of travel for all athletic programs.
• Validate and verify all outstanding purchase orders monthly.
• Maintain all imaging processes including scanning/indexing checks and W9’s weekly.
• Receive incoming freight and mail services as well as process outgoing campus mail daily. Includes utilizing electronic postage machine and USPS packaging for outgoing parcels.
• Scan and file documents.
• Check mail and help organize package delivery to campus in accordance to the work orders.
• Assist in Procurement and Accounts Payable as needed.
• Performs other duties as assigned.

Skills and Abilities:

• Multitasking and prioritizing tasks while providing customer service is required for this position.
• Work takes place in an office working conditions. The noise level in the work environment is typical of most office environments with telephones, interruptions and background noises.
• Energetic and friendly with experience providing administrative support and customer service with excellent written and verbal communication skills.
• Dependability
• Microsoft Office including but not limited to Excel is required
• Problem Solving
• Ability to work under pressure at times
• Attention to detail

Job Requirements

Required Education and Experience:

The formal education equivalent of a high school diploma.

Minimum of 3 years office experience including understanding of business processes, organized company travel and credit card transactions and reconciliation.

Preferred Education and Experience:

Associate’s Degree preferred.

Physical Requirements:

The individual must be able to sit for long periods of time. They must be able to utilize computer and office equipment. They must be able to lift up to 20 lbs.

APPLICATION PROCESS (PLEASE FOLLOW THE DIRECTIONS TO APPLY):

Applicants must complete the South Arkansas College application form available at www.southark.edu/app. Resumes, transcripts, and reference list may accompany, but will not replace the application. Submit all application documents to hr@southark.edu.

Applications will be accepted until the position is filled. Applications are subject to the Arkansas FOIA. South Arkansas College is an Affirmative Action/Equal Opportunity Employer. South Arkansas College does not discriminate on the basis of race, sex, color, religion, national origin, age, handicap, or veteran status in the provision of educational or employment opportunities or benefits.

The college is in compliance with titles VI and VII of the Civil Rights Act of 1964; title IX of the Educational Amendments of 1972; Section 504 of the Rehabilitation Act of 1973; and the Americans with Disabilities Act of 1990 (ADA), and all other federal and state laws related to equal opportunity practices.

Chosen Candidate will be required to submit to a criminal background check and have acceptable background results, provide any certificates of training (if the candidates possess any) or Licenses, Official Transcripts (for positions requiring undergraduate or graduate education), must have a clean driving record and must complete all new hire paperwork prior to starting work.

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