Office and Events Coordinator - El Dorado, Arkansas

Listed: 04/11/2024

Listing Expires: 04/17/2024

Key Responsibilities:

Manage incoming and outgoing correspondence, including emails, phone calls, and mail.
Maintain office supplies inventory and place orders as necessary.
Assist with scheduling meetings and appointments for staff and board.
Prepare and distribute internal communications and reports.
Coordinate with external vendors and service providers as needed.
Work closely with Downtown Business Association and downtown merchants.
Plan and execute community events throughout the year.
Coordinate catering, audiovisual equipment, and other logistical requirements for events.
Prepare meeting agendas, take minutes, and distribute follow-up materials.
Monitor and record expenses.
Process Accounts payable and receivable.
Follow up on overdue accounts.
Prepare monthly financial reports for Executive Director and Board.
Greet visitors, clients, and employees with a welcoming and professional demeanor.
Address inquiries and resolve issues in a timely and courteous manner.
Serve as a liaison between staff and external contacts.
Maintain accurate records and databases, expenses, and documentation.
Assist with data entry, file management, and document organization.
Assist Digital Admin with social media, website and Distrx.
Maintain property inventory and volunteer data in Maestro.
Ensure compliance with data protection policies and confidentiality protocols.
Ability to work non-conventional hours as needed to support Mainstreet activities, events and conferences.
Special projects and other duties as assigned.

Qualifications

High school diploma or equivalent.
Proven experience in an administrative role in an office environment.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Google Drive and other relevant software applications.
Experience with QuickBooks for Payroll, Accounts Payable and Receivable.
Strong organizational skills with the ability to multitask and prioritize tasks effectively.
A self-starter who can work well under pressure in a fast-paced environment.
Sensitivity to and understanding of confidential matters.
Effective time management and organizational skills with a high level of attention to detail and follow through.
Ability to understand, prioritize, and manage multiple projects simultaneously.
Strong written, verbal and interpersonal communication skills.
Flexibility in coordinating schedules and rearranging plans in a professional and positive manner.
Capability to work independently and as part of a team.
This is an in-office position, not feasible for remote work.
Clean Background Check.

Benefits:

- Salary ($20,150) position for 25 hours per week.
- 3 weeks off, paid to be negotiated yearly. 2024 weeks determined: May 26-30, Oct. 8-14, and Dec. 23-27 (negotiable around events and obligations).
- Flexible hours and comp time as available around Main Street required events.
- $50 monthly cell phone/mileage allowance.

Job Category: Accounting

Job Type: Part Time

Job Location: El Dorado, Arkansas

Compensation: 20,000/year

Name: Beth Brumley

Office and Events Coordinator - Main Street El Dorado