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Chamber of Commerce

Office and Events Coordinator - Main Street El Dorado

Listed: 04/11/2024
Listing Expires: 04/17/2024

Job Description

Key Responsibilities:

  • Manage incoming and outgoing correspondence, including emails, phone calls, and mail.
  • Maintain office supplies inventory and place orders as necessary.
  • Assist with scheduling meetings and appointments for staff and board.
  • Prepare and distribute internal communications and reports.
  • Coordinate with external vendors and service providers as needed.
  • Work closely with Downtown Business Association and downtown merchants.
  • Plan and execute community events throughout the year.
  • Coordinate catering, audiovisual equipment, and other logistical requirements for events.
  • Prepare meeting agendas, take minutes, and distribute follow-up materials.
  • Monitor and record expenses.
  • Process Accounts payable and receivable.
  • Follow up on overdue accounts.
  • Prepare monthly financial reports for Executive Director and Board.
  • Greet visitors, clients, and employees with a welcoming and professional demeanor.
  • Address inquiries and resolve issues in a timely and courteous manner.
  • Serve as a liaison between staff and external contacts.
  • Maintain accurate records and databases, expenses, and documentation.
  • Assist with data entry, file management, and document organization.
  • Assist Digital Admin with social media, website and Distrx.
  • Maintain property inventory and volunteer data in Maestro.
  • Ensure compliance with data protection policies and confidentiality protocols.
  • Ability to work non-conventional hours as needed to support Mainstreet activities, events and conferences.
  • Special projects and other duties as assigned.

Job Requirements


  • High school diploma or equivalent.
  • Proven experience in an administrative role in an office environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Google Drive and other relevant software applications.
  • Experience with QuickBooks for Payroll, Accounts Payable and Receivable.
  • Strong organizational skills with the ability to multitask and prioritize tasks effectively.
  • A self-starter who can work well under pressure in a fast-paced environment.
  • Sensitivity to and understanding of confidential matters.
  • Effective time management and organizational skills with a high level of attention to detail and follow through.
  • Ability to understand, prioritize, and manage multiple projects simultaneously.
  • Strong written, verbal and interpersonal communication skills.
  • Flexibility in coordinating schedules and rearranging plans in a professional and positive manner.
  • Capability to work independently and as part of a team.
  • This is an in-office position, not feasible for remote work.
  • Clean Background Check.


    • Salary ($20,150) position for 25 hours per week.
    • 3 weeks off, paid to be negotiated yearly. 2024 weeks determined: May 26-30, Oct. 8-14, and Dec. 23-27 (negotiable around events and obligations).
    • Flexible hours and comp time as available around Main Street required events.
    • $50 monthly cell phone/mileage allowance.

Job Info

Job Category: Accounting
Job Type: Part Time
Job Location: El Dorado, Arkansas
Compensation: 20,000/year

Contact Info

Name: Beth Brumley
Phone Number: (870) 862-4747